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How To Write Follow-Up Letters


In a general Follow-Up Letter, refer to the key idea (the meeting, your last letter, the unacknowledged gift) and mention the reason for writing the present letter (“as I hadn’t heard from you” or “I wanted to remind you”). If you are asking your reader to do something, say so clearly (“Please call me,” “Let me know if it arrived,” or “Send your payment now”).

When following up a telephone call or face-to face conversation, begin by referring to your meeting or telephone visit. Recap the conversation, repeating accurately the details of your talk: what decision was made, dates, times, quantities, plans, costs, people involved, and so forth. Ask the person to verify that this was the substance of your discussion. State what you expect next of the other person. Express appreciation for their interest or pleasure in the forthcoming meeting.

When you must write a Follow-Up Letter to an unanswered request, query, or letter, repeat your original message (or include a copy of it, even). You may want to go into a little more detail this time on the need or importance of the person’s response and what consequences for you or for the other person might arise from a failure to respond.

 

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When following up a Sales Presentation, your letter is primarily a good Sales Letter, but you also thank the person for the time and opportunity to explain your product or service and you emphasize the one or two features that the person seemed most taken with during your presentation. Express your appreciation of their business, office, plant as well as your pleasure in the possibility of doing business with them.

When a meeting or event has been scheduled many months in advance, it’s sometimes necessary to send Follow-Up Notes reminding people. Repeat all the information along with a pleasant remark about hoping to see the person.

What NOT to Say:

Avoid implying that your reader is thoughtless, negligent, forgetful, or impolite when writing about an unanswered letter or unacknowledged gift. There is always the possibility of mail going astray. Even if they have been lax in responding, they won’t like you any better for pointing it out to them! Try to keep your irritation and frustration from showing through.

• A Follow-Up Letter should not be a simple repeat of an earlier communication (except in the case of confirming an oral agreement or discussion). It should have some specific (even if thin) excuse for being written – to confirm receipt of something, for example.

 

 

Punching It Up A Notch

 

Tips on Writing

When you receive no response to a Sales Letter and you send a Follow-Up, you begin by referring to your previous letter (“I wrote you several weeks ago to tell you about…” or “Did you receive the certificate we sent you, good for…?”). The rest of the letter is primarily a good Sales Letter but should emphasize a different benefit or aspect than your first letter did (tell them something new). This letter should also be shorter or perhaps, longer than the first and with all likelihood, a different tone, all together.

When a customer requests product information or literature, you fill the request and write a good sales cover letter to accompany the material. It is customary to write a Follow-Up Letter several weeks later. Refer to the earlier letter, thank them for their interest, offer further information, and then either mention a representative who will call on them, give them an order blank with a first-order discount offer, urge them to call a toll-free number to order, or make some other action-oriented proposal.

Too often, communication ceases once the customer has paid for the product or service. However, aggressive businesse s will keep in touch with such customers, sending Follow-Up Letters to see how things are working out, to inform customers of new product lines, to remind them that you appreciated their business in the past and hope to serve them, again.

Also See Article: Follow-up Letters

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Follow-Up Letters

“Don’t fill more than a page and a half with apologies for not having written sooner!”

(Lewis Carroll, Eight or Nine Wise Words About Letter Writing)

A follow-up letter (postal or via email) refers to an earlier letter, conversation, or meeting and is a graceful way of tying up a loose end, reminding someone to carry through on a promised action, building on something that went before, or spreading goodwill. This little personal touch, which takes three minutes, makes an enormous impression. The ones who do it regularly in business are such standouts. They’re the ones who jump ahead.

Write a Follow-Up Letter When

· You have not had a response to a letter of yours and you need to remind someone that you are waiting for answers, information, confirmation, or merchandise.

· Your telephone messages have not been returned

· You wish to remind someone of an appointment, meeting, favor, request, inquiry, invitation, payment, or work deadline.

· A sales letter or product literature has not produced a response.

· Your initial sales letter brings a response (order, expression of interest, request for more information) and you want to amplify the material in your first letter, encourage the customer to order or to buy again, and to keep in touch with the customer for goodwill reasons.

· You want to follow-up on a sales call or demonstration.

· You want to verify with a customer that a shipping problem or missing order has been settled to their satisfaction.

· After business lunches, dinners, meetings, or other hospitality you want to express appreciation and acknowledge what was accomplished.

· You wish to sum up what was accomplished in a meeting or interview so that there is a record and so that your estimate of what went on can be verified by others.

· You need to confirm a meeting date, a telephone or other oral agreement, a message left with a third-party.

· A gift you sent has not been acknowledged and you want to know whether it arrived.

· You have visited a school, university, or college as a prospective student, or have attended a meeting as a guest and potential member, and wish to express your appreciation and impressions.

· Someone has visited your school, university, college, or organization as an applicant and you wish to express appreciation and the hopes that they are interested.

· You want to send omitted or supplemental material or to revise an earlier correspondence.

*****So, now we know when the right time is to send a follow-up letter but, how about HOW to write that letter? READ MORE HERE

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Home-Based Business Idea

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Australians are no strangers to this fantastic concept but, Resort360 Vacation Club made its international debut in 2005 and has, already, attracted the attention of many experienced business entrepreneurs from around the globe. Roger Stutter, a former airline captain, has turned to internet/network marketing to create this very successful business campaign and has hit the floor running! Resort360 has, quickly, become one of the top home-based businesses, internationally.

We see a lot of ideas on the internet, these days, promoting things such as weight loss pills, herbal remedies and a whole list of other products and services that, simply put, fall short of delivering their promised results. With Resorts360, you can be rest assured that you are signing up with a top-notch company with remarkable value and services for its members that are very marketable! The product package and opportunities are just remarkable – the time is NOW to begin your new career with a company, such as this, backing you every step of the way.

In today’s economy, people are more careful about what they spend their time, effort and money on. The great thing about this is that people will always travel but, now- more than ever – people are seeking out attractive travel packages and fabulous discounts to book their next vacation.

Running any home-based business takes dedication, organization, commitment and a passion for what you do. Education and training are the keys to any successful business venture and both are top-notch with Resort360 in the fact that teams work together to educate and learn from one another’s experiences. Resort360 Vacations provide you with all of the tools you need in order to build your very own online empire.

Sarah is a successful entrepreneur and an established member of Resort360 who works from the comfort of her home with her family close at hand. Sarah mentors each and every new member that signs up with her through the program.

Hear what she has to say:

I coach each new member through a program which is supplied by the company, but then, I add all my own experience to individualize the program to the team member. The coaching is not a compulsory part of this business- most people sell the membership and then guide new members through a setup; an education program designed by the company. I like to think of myself as more of a mentor, rather than a teacher.

I prefer to spend the necessary time with each new member so that they, too, can be earning a perpetual income, as soon as possible, and maximize their potential. I do restrict the number of members I train per month. This way, each new member will receive a more personalized training. I have tried multiple marketing strategies, so my experience proves to be of great value to help increase the effectiveness of new member advertising.

Despite the economic pressure that we are facing, the travel business is a multi-billion dollar industry and is continuing to grow with every passing day. Resort360 offers travel options for exotic places, as well as, extremely remote locations and people know that it pays to shop around for the best packages and discounts. With destinations available at nearly 5000 resorts in almost 90 countries to choose from over a (more than) 100,000 live weeks period at incredibly discounted, members-only, rates – It’s easy to see why this is a great package opportunity to promote and create a high-yielding business venture from the comfort of your own home!

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What Keeps Me Up at Night

Barack Hussein Obama. What has he done for me, lately? How has this man ‘Changed’ my life?

Barack Obama

I am kept up at night due to stress caused by our President. Our country is in trouble! Big trouble! We are falling so very fast with Obama leading the way. We are told one thing- with a smile, nod and lots of BS about how he is working for OUR best interest but, the proof is in the pudding- so to speak. It looks more like he is in bed with our enemies and leading the lambs to slaughter! (that would be us…the lambs! LOL)

This whole Obamacare bill has, already, effected our financial stability. Our insurance company (Anthem Blue Cross/Blue Shield) has hiked the rates up to over an additional $200/mo (total taken out of paycheck is over $500.mo, now) in an attempt to ‘get ready’ for this bill to go into effect.

They (Obama Team) say that they will cap all insurance premiums so that these companies won’t be able to jack their prices up (and then we are MADE to pay whatever they charge) but, the real tid-bit on this is that they see this coming (because Obama gave the heads up to them, already, of course) and have started jacking the prices up NOW- before they have everyone ‘locked into’ our new premium costs for this plan. Our deductible (for the same plan as we’ve always had) has, also, been raised by another $500/year because of this super-awesome healthcare plan that is being shoved down our throats!

CLICK TO SEE OBAMA'S VIDEO

Because of all of this extra money coming out of our paychecks, right now…I can tell you, Mr. *cough* President, that you have successfully brought us down from ‘barely making ends meat’ to NOT making ends meat! My fridge is empty as are my cabinets, today..right now! We will not be able to purchase any food or beverages for another week and a half because of this ‘extra money for healthcare’ that is, already, being taken from us!

I have been forced to go without 5 different prescriptions that I, actually, need because we can no longer afford to purchase them anymore. I can not make the appointment to my neurologist for the results of the testing that was done to diagnose why I am having seizures so very often and so badly when I have never had them before in my life! All of this is due to the fact that we have lost over $100 per paycheck (every two weeks) to the insurance company because of OBAMA!

So, I ask you. Mr. Obama…what are you going to do for us? When were you taught that it is okay to become a czar in the democracy that the USA has established long before you came along? You are running this country with a whip and a smile splashed across your face and belting out ‘this change is GOOD for you’! Do you expect us to kiss your ass and praise your name all the way to the freakin poor house???!! Not gonna happen!

I think you deserve to have your name spoken within a circle, alright…just not the oval table where you are sitting and strategizing how to go about bringing my country to its knees like we are a bunch of ‘suckers’ that will bend to your Will just because you are smiling and telling us to believe in you and that you will ‘show us the way’!

I will NEVER follow such a man or pseudo-Gawd as you, Obama and will do everything in my Power to save my country and my people from your false promises and the slaughter that you are wishing upon us- financially and otherwise!

~E

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Watch Sorcerers Apprentice Online For Free

I just finished watching The Sorcerer’s Apprentice online (and for FREE) and I thought I would share the link with you all!  This is an awesome movie and the quality is just fabulous, too!!!

Nicolas Cage sets the pace of this thrilling tale of a young sorcerer (who can trace his roots back to Merlin, himself) coming into his own and discovering the world of Magick, at the same time.  He better learn fast because the one who is after him is quick, strong and knows how to wield Magick as easily as breathing, itself!

Take a break- Sit back and enjoy a good movie for free right on your computer and RIGHT NOW!  I did and enjoyed every moment of this one!

Sorcerer\’s Apprentice (2010) [HQ TS]

~E

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